Resources for Student Org Leaders
Resources for Student Org Leaders
Student organization leaders at UIC Business can use this page for assistance.
The following resources are outlined on this page including:
Section 1
- Scheduling an advising appointment with the Student Involvement Team
- Contact Information + logos
Section 2
- Forms (Promoting events, room reservations, parking passes, equipment rental)
- Student Org Policies (catering, gifts, funding, and travel)
Schedule an Advising Appointment
Joey Maman
All Business Student Orgs
Phone:
Email:
Diti Bagchi
Graduate Student Orgs
Email:
Student Org Logos
Student Org Directory
Marketing Support | Promoting Events
Student Org Policies
Room Reservations
10th Annual Women in Business Conference in Student Center East - Illinois Room
How to Reserve Space
Douglass Hall and Studio 25 (Recording Studio)
- Douglass Hall Classroom & Studio 25 Request Form
- PRO-TIP: Please review if the Douglass Hall & Studio 25 calendar has availability for your preferred date/time
Student Center East and Outdoor Space
- Complete the RSO Facility Form
- Make sure to sign it at the bottom
- Email RSOevents@uic.edu with your request
- PRO-TIP: Confirm there is availability for space on the date and time you are requesting space via the SCE Calendar.
*Student orgs cannot reserve space for movie nights in classrooms or in Student Center East without purchasing the licensing for the movie rights, as it violates US Copyright law, if they display the film on campus without obtaining the rights
Parking Passes
Harrison Street Parking Structure - 1100 W Harrison Street
- The Student Involvement Team will provide parking passes available to guest speakers on a limited basis.
- Parking pass request form.
- Only submit the form once you have verified who needs a parking pass.
- You will NOT receive the parking pass unless we have this information.
- Parking pass request form.
- Pickup at 11th floor front desk of University Hall
- Alternatively, should you decide that you want to purchase your own parking passes, you may purchase them at Parking Services.
UIC Catering
Cookies from UIC Catering at an event.
UIC Catering offers a wide selection of affordable catering options for student gatherings, meetings and celebrations.
- Create an account and order from the Student Menu for reduced pricing.
- Selections from this menu are for student groups only.
- Student Menu is pickup only.
- Pick Up at SCE only.
- UIC Catering Credit –$400
- Plan for 14 days in advance to process on time. Notify Meetings and Conferences that you want to use your catering credit and then notify UIC Catering afterward.
Student Org Guidelines
- The maximum dollar value of food and/or beverages is $400 per semester ($800 per academic year).
- Funds are only available prior to the event. Funds are only available through the application process and do not carry over from one semester to the next.
- The event must be held on the UIC campus. No off-campus events will be supported.
- No alcohol can be provided.
- Access to support is available on a first-come, first-served basis.
- If your event is in a building other than the Student Centers, proof of the reservation must be submitted along with the application.
- If you cancel an event reservation date and/or a catering support order, that order cannot be moved to a new event reservation date.
- Once a catering order has been placed and submitted for an application, it cannot be changed.
- SOR Credit is only given to student organizations that have a minimum of 10 members on their roster in their UIC Connection portal.
- Failure to pick up food will result in the organization being billed for the items ordered.
Please make sure that you have already submitted your order with UIC Catering before submitting an SOR Catering Application. If you have not already placed your order with UIC Catering, you will not have the required information to complete this form.
Fundraising
Email Meetings and Conferences (M&C) at rsoevents@uic.edu with the completed Facilities Request Form
- Select either an outdoor space in the Quad or University Hall Lawn, or select an indoor space such as SCE Concourse (by the UIC Bookstore)
- Discuss event inquiries and catering/food plans with the event coordinator to ensure compliance with food policy.
- Only student organization officers can submit event inquiries.
Provide required documentation to M&C via email:
- Organizers for ANY event involving food (selling, serving, etc., for any purpose) must submit:
- Special Event and Food Form
- Proof of completion of Safe Food Handling Training certification.
- Options below:
- UIC Meetings and Conferences recommend any of the options for Food Handler Certification. Both training courses are valid for up to 3 years!
- ServSafe – $15
- Enter Coupon Code EMPLOYEE20 at check-out to receive a 20% discount. With the discount, the new total is $12
- 360training.com – $9.99
- ServSafe – $15
- UIC Meetings and Conferences recommend any of the options for Food Handler Certification. Both training courses are valid for up to 3 years!
- Submit these documents to foodsafety@uic.edu at least 7 days in advance and CC the M&C Event Coordinator
- Options below:
- Organizers interested in bringing non-UIC food trucks/carts on campus must submit additional documentation. Please specify this if you are interested as they will need to provide insurance, business license, health inspection, etc.
Confirm availability and receive confirmation document from M&C for outdoor event space, only once required documentation is received by M&C.
Any RSO not in compliance with outdoor event food policy will be removed from the premises. No trash or significant mess is allowed to remain following any outdoor event.
For questions, please contact:
- Sarah Thomas (sthoma38@uic.edu) for outdoor events
- Carolina Ortiz (corti3@uic.edu) with indoor events in SCE, such as SCE Concourse
Gifts for Speakers
- Student organizations are responsible to supply their guest speaker(s) with a gift should you want to provide one.
- UIC Business has only agreed to assist if the event is cosponsored with the college. This will primarily be used for signature events, and will be decided on a case-by-case basis if given to smaller scale events with guest speakers when cosponsoring.
Renting Equipment
- This form is for student organizations affiliated with UIC Business if they have requests to borrow items from the Student Involvement team.
Student Org Funding
Student Org Funding
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BSAB & GSAB Funding Requests
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Undergraduate Student Government
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Graduate Student Council
Student Org Travel
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Clery Act Compliance
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Honors College Undergraduate
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Graduate Student Council